Working with Children Check Checklist

P&C Association INFORMATION (to be provided to and Held by the AUTHORISED WWCC Office BEARER)
P&C Association name:
Date review undertaken:
Name and Position of Authorised Officer:
Signature of Authorised Officer:
CHECKLIST	YES/NON/A	DETAILS
1	Our P&C Association is registered online as an employer with the Office of Children's Guardian, with the names of two current Officers of the P&C Association as responsible persons. NOTE: There is a one-off requirement to register with the Office of Children’s Guardian. Details must then be updated after every AGM or as required when Working with Children Checks (WWCC) officers change.	Names registered with Office of Children’s Guardian:
Employer registration name:
Employer password maintained by:
2	Our P&C Association has a policy and procedure in place for WWCC clearances and it’s available to the school community. Resource Website or Link:	Place Word version saved:
Last updated:
Available to community at:
3	Our P&C Association has identified and documented positions that have contact with children requiring WWCC clearances (in the Policy document):	Types of positions for our P&C Association (tick those that apply): Paid employees and contractors (eg canteen, band conductor) Volunteers organised by the P&C Association to provide formal mentoring program or intimate, personal care of children with a disability Volunteers organized by the P&C Association where the volunteers are not close family members of children at the school Private tutors or teachers whom the P&C Association endorses to the school community to provide lessons or classes on an ongoing basis to children for a fee
CHECKLIST	YES/NON/A	DETAILS
4	Our P&C Association has established a register/s for all child related positions requiring WWCC clearances, which includes each such person’s full name, date of birth, start date for work, WWCC clearance number, the date online verification was undertaken by the P&C Association, status of verification, date each WWCC clearance expires and their status (paid or volunteer).	Place Register stored:
5	The Register/s are maintained in a safe and secure location for 7 years. Should a person be barred from working with children, records will need to be held for a longer period. Consult the Office of Children’s Guardian for the required time period.	Location of Archives:
6	There are identified Officers in our P&C Association responsible for ensuring and verifying WWCC clearances, maintaining the register/s P&C has confirmed in writing to the Principal (prior to the start of the work) that the Officer(s) possess a WWCC Clearance and it has been verified as cleared by the NSW Children’s Guardian.	Name and Position of Officer (list all): Date last provided:
7	Procedures are in place if an employee or volunteer in a child related position does not obtain or refuses to obtain a WWCC clearance or is barred.
8	All child-related positions advertised by the P&C Association clearly state the requirements regarding the WWCC clearance procedure and requirements.
9	We have communicated to our existing child related employees and volunteers the requirement for them to obtain WWCC clearances and we have collected and verified WWCC clearances for all existing child related employees and volunteers (as required).