Please visit this page regularly. P&C Association meeting processes may change as new advice and restrictions around COVID-19 are released.
P&C Association meetings during COVID-19 – Update
This page must be read in conjunction with current NSW Department of Education advice and with current pandemic restrictions from the NSW Government.
Check with your school for any sign-in requirements.
Planning a meeting
If your P&C Association is meeting on school grounds, we suggest sending a notification to all financial members requesting an RSVP to attend. This is to evaluate the number of members wishing to attend and to ensure the meeting does not exceed the allowed number.
If more than the allowed number wish to attend, we suggest one of the following options:
Option One: Virtual Meeting (via Zoom or other online platforms)
Section 10 of the Prescribed Constitution lays out the rules and processes of meeting virtually, and P&C Federation has additional information on how manage this type of meeting. This option applies only to incorporated P&C Associations.
Option Two: Face to face meeting outside the school/offsite
Subject to following NSW Government guidelines P&C Associations can meet in venues that are not on school grounds. This is the only option for P&C Associations governed by the Standard Constitution.
Note: Before organising your meeting, please review the NSW Government’s COVID-19 ‘What you can and can’t do under the rules’ page.
Option Three: Hybrid meeting
A hybrid meeting is a combination of face to face and online where some attendees can attend the meeting face to face and others join virtually. This only applies to Incorporated P&C Associations.
Note: Before organising your meeting, please review the NSW Government’s COVID-19 ‘What you can and cannot do under the rules’ page.
If none of the three options are possible, we suggest not holding the meeting, as it would be unconstitutional to exclude any financial members.
P&C Federation has a list of comprehensive information on our website to support you in coordinating your meetings.
If your P&C Association is unincorporated and is interested in becoming incorporated or requires further information, please do not hesitate to contact the team by email at email@example.com or phone: at 1300 885 982.
For more information, please visit the Department of Education’s Advice for familes.
As of Friday 22 May 2020, amendments to the (Model) Prescribed Constitution were published by the Minister in the Education Gazette as 1 of 2020. The prescribed constitution is in reference to:
Section 117 of the Education Act 1990 requires that the model constitution for Parents and Citizens’ associations incorporated under the Federation of Parents and Citizens’ Associations of New South Wales Incorporation Act 1976
The changes to the prescribed constitution refers only to P&C Associations Incorporated under this act. Note: P&C Associations that are not incorporated remain under the unchanged Standard Constitution. For more information about becoming an incorporated P&C Association. Click Here
Click here to view the Standard and newly amended (Model) Prescribed Constitutions.
Operational P&C Meetings
There is also number of operational meetings that occur outside of the general meetings of the P&C Association. Office Bearers, Executive Committee and subcommittee meetings are about the operations of the P&C Association. These should all adhere to the general practice of the P&C Association for the conduct of meetings.