Please keep an eye on this page. As additional information becomes available it will be updated.
P&C Association meetings during COVID-19 – Update
From 12 November 2020, P&C Associations can meet on the school. The Department states that P&C meetings “must occur outside of school hours and are limited to a maximum of 20 people. Physical distancing and hygiene measures must be adhered to at all times. All attendees must sign the visitor acknowledgement form upon arrival. P&C or other community social events or functions, fundraisers, fetes and barbecues are not permitted in Term 4.”
Planning a meeting
If your P&C Association wishes to meet on school grounds, we suggest sending a notification to all financial members requesting an RSVP to attend. This is to evaluate the number of members wishing to attend and to ensure the meeting does not exceed the allowed number of 20.
If more than 20 members wish to attend, we suggest one of the following options:
Option One: Virtual Meeting (via Zoom or other online platforms)
Section 10 of the Prescribed Constitution lays out the rules and processes of meeting virtually, and P&C Federation has additional information on how manage this type of meeting. This option applies only to incorporated P&C Associations.
Option Two: Face to face meeting outside the school/offsite
Subject to following NSW Government guidelines P&C Associations can meet in venues that are not on school grounds. This is the only option for P&C Associations governed by the Standard Constitution.
Note: Before organising your meeting, please review the NSW Government’s COVID-19 ‘What you can and can’t do under the rules’ page.
Option Three: Hybrid meeting
A hybrid meeting is a combination of face to face and online where some attendees can attend the meeting face to face and others join virtually. This only applies to Incorporated P&C Associations.
Note: Before organising your meeting, please review the NSW Government’s COVID-19 ‘What you can and cannot do under the rules’ page.
If none of the three options are possible, we suggest not holding the meeting, as it would be unconstitutional to exclude any financial members.
P&C Federation has a list of comprehensive information on our website to support you in coordinating your meetings.
If your P&C Association is unincorporated and is interested in becoming incorporated or requires further information, please do not hesitate to contact the team by email at firstname.lastname@example.org or phone: at 1300 885 982.
For more information, please visit the Department of Education’s Advice for familes.
As of Friday 22 May 2020, amendments to the (Model) Prescribed Constitution were published by the Minister in the Education Gazette as 1 of 2020. The prescribed constitution is in reference to:
Section 117 of the Education Act 1990 requires that the model constitution for Parents and Citizens’ associations incorporated under the Federation of Parents and Citizens’ Associations of New South Wales Incorporation Act 1976
The changes to the prescribed constitution refers only to P&C Associations Incorporated under this act. Note: P&C Associations that are not incorporated remain under the unchanged Standard Constitution. For more information about becoming an incorporated P&C Association. Click Here
Click here to view the Standard and newly amended (Model) Prescribed Constitutions.
Operational P&C Meetings
There is also number of operational meetings that occur outside of the general meetings of the P&C Association. Office Bearers, Executive Committee and subcommittee meetings are about the operations of the P&C Association. These should all adhere to the general practice of the P&C Association for the conduct of meetings.