P&C Association meetings
Planning a meeting
There are three possible ways P&C Associations can hold meetings
Option One: Face to face meeting
P&C Associations can meet face to face on the school grounds. If for any reason meeting on school grounds is not possible, P&C Associations may meet face to face in a venue outside school grounds, provided everyone is given sufficient notice of the venue. Face to face meetings are the only option for unincorporated P&C Associations governed by the Standard Constitution.
Option Two: Virtual Meeting (via Zoom or other online platforms)
Section 10 of the Prescribed Constitution lays out the rules and processes of meeting virtually, and P&C Federation has additional information on how manage this type of meeting. This option applies only to incorporated P&C Associations.
Option Three: Hybrid meeting
A hybrid meeting is a combination of face to face and online where some attendees can attend the meeting face to face and others join virtually. This only applies to incorporated P&C Associations.
P&C Federation has a list of comprehensive information on our website to support you in coordinating your meetings.
If your P&C Association is unincorporated and is interested in becoming incorporated or requires further information, please do not hesitate to contact the team by email at firstname.lastname@example.org or phone: at 1300 885 982.
As of Friday 22 May 2020, amendments to the (Model) Prescribed Constitution were published by the Minister in the Education Gazette as 1 of 2020. The prescribed constitution is in reference to:
Section 117 of the Education Act 1990 requires that the model constitution for Parents and Citizens’ associations incorporated under the Federation of Parents and Citizens’ Associations of New South Wales Incorporation Act 1976
The changes to the prescribed constitution refers only to P&C Associations Incorporated under this act. Note: P&C Associations that are not incorporated remain under the unchanged Standard Constitution. For more information about becoming an incorporated P&C Association. Click Here
Click here to view the Standard and newly amended (Model) Prescribed Constitutions.
Operational P&C Meetings
There is also number of operational meetings that occur outside of the general meetings of the P&C Association. Office Bearers, Executive Committee and subcommittee meetings are about the operations of the P&C Association. These should all adhere to the general practice of the P&C Association for the conduct of meetings.