New COVID-19 Rules and P&C Association Meetings

New rules around the COVID-19 pandemic came into force on 15 May. The full Public Health Order outlining the new rules can be accessed at this link.  We encourage everyone to read the full Public Health Order. P&C Associations wishing to have a meeting may now do so face-to-face at any public place, as long as there are no more than 10 people.

However, we do not suggest P&C Associations hold their meetings on school grounds at this point. This is because the Public Health Order and NSW Department of Education have restrictions on gatherings on school grounds. So if you want to have a meeting, we suggest seeking public places outside the school. See bottom of the page for the definition of a public place.

When organising a meeting, we also encourage you to be aware of the below points:

  • Consider the number of members wishing to attend. Remembering quorum is 5 if your P&C Association has less than 50 members, and 11 if there are 50 members or more.
  • When planning a meeting (general or otherwise), a notification should be sent. The notification would go out to all financial members stating that an RSVP to attend is required in order to evaluate the number of members wishing to attend. This is to ensure the meeting does not exceed the allowed number of 10 as directed by the Public Health Order.
  • However, the P&C Association must be aware that if more than 10 members wish to attend the meeting, the meeting can no longer go ahead until restriction numbers are increased, as it would be unconstitutional to exclude any financial members.
  • Office Bearers will be able to meet in ways consistent with the Public Health Order. However, with the possible exception of employment matters, they have no decision making power. They can compile recommendations and a business plan to put forward at a meeting with members.
  • Sub-committees, if no more than 10, will be able to meet at a public place.

While a meeting is happening, P&C Associations are reminded of the general health advice around physical distancing and to follow any physical distancing requirements of the venue.

(NOTE: For P&C Associations operating under a Fair Trading constitution, other rules for meetings apply. See here for more information. If you are unsure what constitution your P&C Association is under, contact P&C Federation on 1300 885 982. )

See below definition of ‘public place’: (source: Summary Offences Act 1988link)

public place means:
(a) a place (whether or not covered by water), or
(b) a part of premises,
that is open to the public, or is used by the public whether or not on payment of money or other consideration, whether or not the place or part is ordinarily so open or used and whether or not the public to whom it is open consists only of a limited class of persons, but does not include a school.

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